TL;DR: Ruby Day Camp was a qualified success, with a fun and educational time had by all of the handful who showed up.
The Good:A fun and educational time was had by all, with great camaraderie and surprisingly good lunch.
We started with a couple rounds of code-retreat (doing the Game of Life), had lunch, and spent the rest of Saturday and Sunday as an unconference. There were discussions on Ruby Gotchas, NoSQL databases, Big Data, freelancing, consulting, and other random topics, mostly at least somewhat Ruby-related. We wrapped up with a four-way round of code retreat. It started as a three-way rotation among the more advanced Rubyists, while the other advanced ones, and a few newer ones, watched on a large monitor. A fourth advanced Rubyist joined us late in the day. Since the even number would mean that each person would always be in the same role (writing either tests or production code), we decided to mix it up, with the next “player” chosen randomly (by a Ruby script). All in all, a good weekend-ful of Ruby (and related) geekery.
The weather was perfect, a bit cool in the morning, warming up to very comfortable in the afternoon, especially in the shaded shelter. Just as with RubyDCamp, a great time to hold a semi-outdoor event.
The venue was wonderful, a shelter at Pohick Bay Regional Park (about halfway between the Beltway and RubyDCamp), with good power (once we went to the ranger station and had it turned on), and grills. The only downsides were a fairly long trek to the bathrooms, and lack of Metro access (but still better than RubyDCamp). At least said bathrooms were fairly clean.
Saturday’s lunch was a bit chaotic, but it all worked out. Some brought something for themselves, but some did not, and needed to make a fast food run. Some had brought enough to share, such as sausages heated up on the grills, using charcoal bought on-site. More people brought things to share on Sunday, so we even had some bagels and cream cheese for breakfast, in addition to the sausages, hot dogs, and hamburgers for lunch. There were even leftovers! It was a great example of a self-organizing agile team. :-)
The Not-So-Good:Attendance was very low; even with a couple of walk-ins, we only had seven people, including myself. There were several no-shows, some without notice. This can be mitigated by starting to advertise it earlier, and maybe more widely. The financial effects on the organizer (or whoever ponies up for the shelter reservations) can also be mitigated by starting off on a “donate to register” basis, rather than “register for free and we’ll pass the hat there”, as I had initially done. Of course, full corporate sponsorship would help with both!
The low attendance made it impossible to support multiple tracks, as I had hoped to have. But even so, we managed (I think) to hold discussions that provided value for the advanced Rubyists without overly confusing the new ones.
Scheduling got very sloppy. We started late, ended early on Saturday (late on Sunday but that’s because we basically decided to keep going), and had long lunch breaks. Some of this can be fixed by experience (so we know how long some things are likely to take, like lighting charcoal without lighter fluid), keeping a better eye on the time, writing out a schedule in advance, doing some things differently (e.g., get funding and bring lunch makings, or coordinate potluck, and publish an earlier start time), or by just “going with the flow”. Making a map and giving directions might also help people arrive on time for the first day.
The list of topics for agenda-bashing was a bit much. That was my fault entirely. I should have stuck to the usual way (having participants fill out cards for each topic they really wanted to talk about), rather than brainstorming and writing down whatever topics came to us.
Only about half the expenses got covered. Again, more time would probably mean more signups (which, since it was “donate to register”, meant donations), plus maybe more ability to get corporate sponsors. We could also raise the suggested donation. But, since the expenses were fairly low (about $400), it’s not a big deal. (The suggested donation was $20. Donations ranged from $1, from someone who didn’t show, to $50, from someone who did. Most others donated at the suggested level.)
Next Time?Next year of course I’ll be trying again to get into RubyDCamp. But if I can’t, I would consider doing Ruby Day Camp again instead. At least I’ve got this year’s experience to build on. If there are enough registrations (or corporate funding), we could even add perks, like food and maybe even overnight lodgings.
If I do get a RubyDCamp slot, I’d still encourage someone else to run Ruby Day Camp. I’d gladly help put it together, even if I wouldn’t be attending.
Alternately, I could do it in the spring, or some other time that would not compete with RubyDCamp... but then RubyDCamp waitlistees wouldn’t have an alternate activity, for a weekend they may have carefully blocked out on their calendars. But then again, we’ve all got side projects we could be working on!